ARTICLE VII – INVITATIONAL PRO TOURNAMENTS
Section 1- Invitational Pro Tournaments are open to all “Pro” level players. Both team
members must be qualified as a pro player. A substitute team member cannot play in an
invitational if they are not pro-qualified before the start date of the tournament.
Section 2- The top-level finish positions from the 42 Pro Invitationals will meet in
December to play for the National Tournament of Champions.
Section 3- Pro Player Points will be awarded (finish position and bonus points) to all
members playing in the Invitationals. The points will be awarded per the level size of the
tournament. The board reserves the right to determine the qualifying size of the pro
invitationals.
Section 4- The Board reserves the right to determine the best format for Pro Invitationals
and the National Tournament of Champions.
Section 5- Standardized tournament brackets will be used which place all 'bye' games in the earliest possible rounds. These double & single elimination brackets will conform to those used at the website www.bracketmaker.com.
Section 6- Brackets will be seeded based on the performance of teams in the morning games. The team with the best record will play the team with the worst record, and so on.
ARTICLE VIII – OFFICERS AND ELECTIONS
Section 1- The elective offices of the association shall consist of:
1) PRESIDENT
2) VICE PRESIDENT
3) IT- DIRECTOR (INFORMATION TECHNOLOGY - WEB SITE)
4) SECRETARY
5) TREASURER
6) OPEN TOURNAMENT DIRECTOR
7) PRO TOURNAMENT DIRECTOR
Section 2- Term of office for any board position will be two years. A board member may
serve for an unlimited number of terms as long as they receive the majority of votes from
the members of the association.
Section 3- The board position elected terms will be staggered in an odd/even year format.
• Odd year term:
1) President
2) IT-Director (Information Technology-Web Site)
3) Pro Tournament Director
• Even year term:
1) Vice President
2) Secretary
3) Treasurer
4) Open Tournament Director
Section 4- Founding Board Terms: The odd year term positions will run from January
2005 to January 2007. The even year term positions will run from January 2005 to
January 2006 for this year only with the newly elected board or re-elected board starting
their 2-year term of January 2006 to January 2008.
Section 5- Appointed founding board members are as follows:
1) President: Dan Lance, Weatherford (Garner)Texas
2) Vice President: Don Cameron, Millsap Texas
3) IT-Director: Blaine Morgan, Arlington Texas
4) Secretary: Richard Mach, Dallas Texas
5) Treasurer: Dennis Roberson, Fort Worth Texas
6) Open Tournament Director: Russell Graham, Frisco Texas
7) Pro Tournament Director: Don St.Clair, Lancaster Texas
Section 6- Any current member wishing to run for an elected position on the Board of
Directors must be at least 18 years of age.
Section 7- Members wishing to run for office must have an announcement to run for the
board into the Association by September 1st. That member will be placed on the voting
ballot for the desired position. Members will run for the specific position they desire and
that they are willing and capable to fulfill. SEE BOARD/MEMBER
RESPONSIBILITIES.
Section 8- Voting ballots will be due into the Association by Dec. 1st. Any late ballots
received after Dec. 1st will not be counted. Any ballot postmarked by Nov. 24th and
received later than Dec.1st (7 days in mail system) will be counted.
Section 9- The Secretary shall collect and maintain custody of the ballots for each
election year. The secretary shall be responsible for making the ballots available to the
board for counting and confirmation of election results. The Secretary shall maintain the
ballots in the sealed ballot envelope and shall deliver them in their sealed ballot envelope
to the board for counting.
- EXCEPTIONS
a) On years where the Secretary is up for re-election, the President shall collect and
maintain custody of the ballots for that election year. The President shall be responsible
for making the ballots available to the board for counting and confirmation of election
results. The President shall maintain the ballots in the sealed ballot envelope and shall
deliver them in their sealed ballot envelope to the board for counting. After the election
when the Secretary has been confirmed the President shall transfer custody of the ballots
to the Secretary.
Section 10- Ballots shall be preserved. The secretary shall preserve the ballots and all
other records of an election for one year following the election.
ARTICLE IX – BOARD POSITION DUTIES
Section 1- President – Maintain and complete all state and federal filings (state corp.
forms, state and federal tax exemptions, IRS, etc.) Preside over all meetings. See that all
orders and resolutions of the board are carried out. Is an ex-officio member of all
standing committees.
Section 2- Vice President – Shall perform all duties of the president in their absence. Is
responsible for the manufacture and distribution of all general member and pro member
name/membership cards. Will assist the board as needed.
Section 3- IT-Director (Information Technology-Web Site) Shall maintain all aspects
of the association website. Responsible for maintaining the Pro Points accrued by the
members from tournament play. Will maintain a list of all members (contact/mailing list)
with required contact information (name, current address, phone numbers and e-mail
address).
Section 4- Secretary – Shall record minutes of the board at the annual meeting in
January as well as other needed general meetings. Most general meetings and resolutions
will be conducted via group e-mails and/or by phone. Is responsible for the mailed
newsletter to the membership (proposed quarterly).
Section 5- Treasurer – Shall maintain custody of the association funds. Will keep full
and accurate account of all receipts and expenditures. Shall deposit all money in the name
of and to the credit of the Association. Shall provide a quarterly account activity report
every three months to all board members. Will provide all board members with a detailed
annual report of all account activity by mid January for the previous year.
Section 6- Open Tournament Director – Is responsible for making sure all open
qualifying tournaments are in compliance with the association rules and regulations. Shall
work with any tournament sponsors requiring information or guidance with open
tournaments. Is responsible for making sure a complete and accurate list of all open
tournament players (with top finish positions noted) are given to the IT Director in a
timely manner. After sanctioning an open tournament, the director will then give notice
to the rest of the board and the date/time will be posted on the web site.
Section 7- Pro Tournament Director – Is responsible for the Multi-Annual PRO
Invitational tournaments as well as the Tournament of Champions tournament held at the
end of each year.
Section 8- Authority is given to the sitting board members to temporarily change and/or
swap position duties (partially and/or in full) if the two affected parties both agree and
approval is given by a majority vote of the board. This agreement is temporary until a
change of board personnel takes place upon incoming election results.
Section 9- All individual board duties stated above and/or any duties assigned that are not
specified above, are to be performed to the majority opinion of the board in any given
duty. Any board member performing their duty that goes against the majority opinion or
standing majority opinion on any given issue, shall resign their position or risk
impeachment from the board.
ARTICLE X – MEMBER AND BOARD RESPONSIBILITIES
Section 1- Any member wishing to run for an elected position must agree to fulfill all
stated duties required for that position in an honest, responsible, professional and timely
manner.
Section 2- No member shall run for a position unless completely dedicated to fulfilling
those duties.
Section 3- All board members shall work for the good of the Association as a whole and
not for a select small group or for personal gain.
Section 4- Any board member may request an impeachment hearing/vote against another
board member if duties are not being fulfilled in a timely or professional manner.
Any board member can be impeached with a majority vote of the remaining board
members.
Section 5- A member appointed by majority vote of the remaining board to fulfill that
term should replace an impeached board member.
Section 6- A vacant board position duty can be filled temporarily by another board
member (giving duel responsibilities) until that position can be filled by majority vote of
the board or by general election. Temporarily filled positions have the same signature
authority as the stated duties authorize.
Section 7- Additional board positions may be added to help distribute the workload but
the number must always be odd and must be at least 7.
Section 8- All board members shall be willing to travel to a location determined by
majority vote of the current and outgoing board for the passing of documents, accounts,
etc. This election change meeting will be held in January. It is not mandatory that all be
present but every effort should be made to be present.
Section 9- All outgoing board members will turn over any and all documents or property
belonging to the Association to the newly elected person taking over their position. Any
refusal to do so may cost the member any Association benefits such as their membership
in general (temporary or permanent) and their membership status.
Section 10- Any board member or general member can be stripped of Association
benefits for rule or member violations by a majority vote of the board.
Section 11- All board members will pay the same dues as the general members.
Section 12- Only members in good standing as of September 1st may vote in the current year's election.
Section 13- Only members who are in good standing as of April 1st may run for the Board in the current year's election. Any member wishing to run for the Board must also have at least one (1) Pro point in the year they intend to run. there is no Pro Point requirement to remain on the Board each year.
ARTICLE XI – AMENDMENT AUTHORITY
Section 1- The Constitution and By-Laws can not be amended by the board without a
majority board vote AND a majority vote of members returning election/amendment
change ballots. This amendment change vote will be held only once at year, if needed, to
coincide with the board position election.
Section 2- Any member in good standing may submit recommendations for By-law amendments to the Board. Recommendations must be submitted in writing and by August 1st in order to be considered for placement on the ballot. They should specifically state which Article & Section of the Bylaws are being addressed and why. Recommendations should be consistent with the Organization's "Objectives" as defined in Article II of the By-laws.
ARTICLE XII – COMPENSATION
Section 1- No board member will be compensated monetarily for time or work
performed for the Association. The board will work on a volunteer basis only.
ARTICLE XIII – BOARD SIGNATURE AND EXPENDITURE AUTHORITY
Section 1- Any member of the board has the authority to sign on behalf of the association
for legal and business purposes that fall within the category of their stated board position
duties. The president of the board has the authority to sign any and all legal, banking and
professional documents. The vice president has the same authority as the president in the
absence of the president or while fulfilling the duties of the president. The treasurer has
the authority to sign all banking and financial documents. The secretary has the authority
to sign legal filings involving the Association. The IT director has the authority to sign
for matters involved in web site or Internet agreements/contracts.
Section 2- The above signature authorities for single signature rights are due to the
distance between board members and the lack of routine monthly live board meetings.
Any board member should have prior board approval for any new or un-discussed
actions. Any misrepresentation of one board member from the majority opinion can result
in their impeachment/dismissal as a board member.
Section 3- Any board member shall get, in advance, an approval for expenditures over
fifty dollars. Any amount (even under fifty dollars) spent by the board member without
prior approval is subject to not being reimbursed. Repeated expense that is known by the
board (postage for mailers, etc) does not require a vote every time to fulfill repeated
duties in their area of responsibility. A board member risks their personal money if they
make a purchase without the boards consent.
Section 4- Actual expenses such as web site fees, postage, office supplies, etc will be
reimbursed if approved by a majority vote of the board.
ARTICLE XIV – FORMAL ADOPTION BY FOUNDING BOARD
THE FOUNDING BOARD OF DIRECTORS
HEREBY FORMALLY ADOPT THE PRECEDING PAGES
AS THE CONSTITUTION AND BY-LAWS OF THE
NATIONAL 42 PLAYERS ASSOCIATION.
The first annual formal meeting of the National 42 Players association took place on
March 5th, 2005. This meeting was held at the KC Hall on Hwy 77 South in Hallettsville,
Texas immediately following the 2005 Texas State Championship 42 Tournament
sponsored by the Hallettsville Chamber of Commerce.
The founding board had previously been appointed to author the preceding Constitution
and By-Laws as well as the general format, rules and direction of the Association’s
membership. By the founding Directors signature, he is approving (voting Yes for) the
adoption of the preceding document. A majority vote (approving signature) of four or
more of the founding Directors signatures will carry as the approval and adoption of the
Constitution and By-laws and will be recorded as such.
Archival Reference of Previously Adopted Bylaws: